Job Opportunities

Principal Roles Chorus Employment Volunteer

Tacoma Opera has an opening for an
Office Manager starting in mid-July 2018.

The position is a part-time position (20-25 hrs per week) with the potential of being expanded to a full-time position in the future. Compensation is commensurate with experience.

Interested applicants should send a cover email explaining why you are interested in the position along with a work resume related to office management experience attached in PDF format. The email should be sent to Noel Koran, General Director at  nkoran@tacomaopera.com 

We will respond only to emails with resumes. Please do not call the office with questions.

Applicants should respond by June 22. Interviews will take place in the last week of June.

Job Title: Tacoma Opera Office Manager
Reports To: General Director
Status: Hourly

Summary:
In conjunction with the General Director and the Board of Directors, the Office Manager will be responsible for the day to day management of the Opera’s business office. This will include processing payroll for all company employees, managing monthly office expenses, preparing weekly income and expense reports for the General Director, assisting in the management and planning of annual subscriptions, individual donations, corporate giving, and foundation grants. S/he will also assist in the management and planning of various fundraising and social events for the company.

Essential Functions:
• Manage and process monthly payroll and contracts in the ADP payroll system
• Manage monthly expenses in conjunction with the General Director
• Prepare monthly financial reports for the Board
• Maintain all business licenses pertaining to the company’s 501(c)(3) status
• Manage corporate sponsors
• Help General Director manage foundation Grants
• Manage and implement the Annual Appeal Campaign
• Be the office liaison for Patrons, Individual Donors and Gifts
• Be the office liaison for Company Fundraising Events throughout the Season
o Fundraiser #1 – Annual Auction – Fall
o Fundraiser #2 – Gala Dinner – Winter
o Fundraiser #3 – Walkathon/Social – Summer
• Maintain regular office hours as assigned by the General Director
• Other Administrative Duties as Assigned

Minimum Job Requirements:

• Prior experience in small office management
• Prior experience in working unsupervised
• General accounting skills as would be required to manage the day to day accounting of a small non-profit office
• PC skills in MS Office software (Outlook, Word, Excel, PowerPoint, Project, etc.)
• Proficiency in QuickBooks accounting software
• Strong organizational skills
• Strong written and verbal communication skills
• Outgoing and pleasant personality with patrons and the general public

Desired Requirements:
• Prior experience working in a non-profit arts organization preferred, but not required

Salary: Commensurate with Experience
Hours: 25 Hours per week (potential for future expansion to full-time)
Start Date: July 2018